You can now accept and approve membership applications via a 100% online process, without the need to print and scan documents or email PDFs back and forth. We’ve been piloting this at Online Presenters Toastmasters club as well as my brick-and-mortar club, Club Awesome Toastmasters.
In the couple of cases where we have needed to submit transfer applications to Toastmasters International, they have accepted the HTML-formatted application form with the condition that the member confirm the transfer request by email. Otherwise, it takes advantage of the fact that TI already had something in its standard legal language about online submissions counting as the legal equivalent of a handwritten signature. New members agree to all the same terms and conditions.
This blog post includes a video demo of the process from the member filling out the web-based form and submitting an online payment, to the notification to the officer or officers who can confirm the application, the approval of the application and the creation of a user account the member can use to sign up for roles using the WordPress for Toastmasters system.