You can now quickly invite all members who do not yet have a role to accept a role on your Toastmasters agenda. Based on records from past meetings, the software automatically recommends members who have not held a given role such as Speaker within the last few weeks but who are active in the club.
Members receive an email with 2 buttons: Take Role and Will Not Attend, allowing them to click to choose one or the other without having to enter their password first. That can make it easier for them to accept if they see the email on their phones, rather than at a computer, for example.
If a member tries to accept a role that someone else has taken in the meantime, they will be offered an opportunity to accept a different open role, still without having to enter a password.
This is a new feature of the software available on Toastmost.org and as open source software through the WordPress for Toastmasters project.
As a club leader, you still have the option of changing the default message, subject line, and members recommended for each role.
This feature was inspired by the current Vice President of Education at Online Presenters, Evie Hartman, who was looking for a time-saving way of reaching out to people to fill the agenda. One thing that was added after this demo was recorded was a prompt that appears in the confirmation message encouraging members to sign up multiple weeks in advance if they want “first pick” of roles for future meetings.
Ideally, we want members to take the initiative to sign up in advance or work with the VPE to map out roles they will take at future meetings. However, we also know our members are busy and have other things going on in their lives. The intent here is to give people an easy way of saying YES to a role at an upcoming meeting.