Demo: New Improved Meeting Minutes Tool

If your club keeps detailed minutes of its regular meetings, including attendance and details on who spoke and served in other roles, the Secretary can import that content from the agenda (making corrections along the way) and add notes about club business. Minutes can then be published to a members-only section of the website and distributed by email.

This is an upgrade from a previous version of the tool that allowed Secretaries to do the same thing but with the idea that they would export the content to Microsoft Word. That’s still an option, but the advantage of publishing minutes privately to to WordPress is that the website can serve as part of the club’s records-keeping system.

Here’s a demo:

Update

After this was recorded, I added an option to email out the minutes similar to the way you can email out the agenda. There is also Print link you can use to view the minutes in a simplified template for printing (also suitable for copy-and-paste into a word processor).

Email Minutes link on the black admin bar menu
Here’s where you can add a note and choose whether to send to all members, the officers, or a specific email address.

* This software is offered "for Toastmasters" but not is provided by or endorsed by Toastmasters International. The use of Toastmasters brand assets (with proper disclaimers) in website designs has been reviewed by the Toastmasters International brand compliance team.